Legal Assistant / Law Office Administrative Support

Legal and administrative support

• Assist lawyers with day-to-day legal tasks and administrative duties.
• Maintain and organize electronic client files and case materials.
• Prepare and manage correspondence, court forms, and legal documents.
• Schedule court dates and liaise with opposing counsel (calmly and professionally, even when they are not making it easy).
• Handle sensitive information with the level of care it deserves.
• Support the broader team with whatever else needs doing, because in a small firm, “that’s not my job” is rarely the right answer.

What you bring

• Education: A diploma, certificate, or degree is preferred. Equivalent experience absolutely counts.
• Experience: Previous work as a legal assistant or administrative professional in a legal setting.
• Family law familiarity: Preferred but not required. We will train the right person.
• Systems and protocols: You follow them willingly, because you understand why they exist.
• Organization: Strong attention to detail because some of the lawyers you work with lack it! 
• Communication: Excellent written and verbal skills. Clients in distress need clarity, not jargon.
• Tech: Proficiency with Microsoft Office 365 (Word, Excel, Outlook).
• Calm presence: Especially when supporting clients through emotional moments. This is family law. Emotions happen.

Bonus points if you are

• Experienced with Clio and/or DivorceMate (we use both and will quietly love you if you already know them).
• A natural problem-solver who can anticipate what needs doing before being asked.
• Someone who thrives in a fast-paced but genuinely supportive team environment.
• A dog person, or at minimum dog-tolerant (Journey has opinions and she is not shy about them).

What we offer when the time comes

• Competitive hourly wage
• Monthly bonus, because we believe in sharing the wins.
• Extended health, dental, and vision care.
• On-site parking (yes, real parking, in Victoria, we know).
• A collaborative, friendly workplace where people actually like each other.
• Opportunities for growth and genuinely meaningful work.
• Journey, our firm ambassador and unofficial morale officer.

Who thrives at Pathway Legal

• People who are kind by default, and it shows.
• People who follow systems and protocols without making it a whole thing.
• People who can hold space for a distressed client at 9am and pivot to a deadline at 9:15am without blinking.
• People who want to grow, are coachable, and mean it.
• People with a sense of humour, because the work is real and sometimes heavy, and lightness is how we carry it together.